Under limited direction, to perform technical clerical work of above average difficulty involved in the recruitment of certificated personnel, maintenance of personnel records, and preparation of specialized reports; to provide secretarial services to high level personnel administrators by relieving them of minor administrative detail using independent reasoning in interpreting and applying policy and precedents in handling problems of work organization and procedures; and to perform all other related duties as assigned.
This position is a confidential position. A high degree of judgment, tact, discretion, initiative, and confidentiality must be exercised by employees in this position. Employees in this position must have extensive knowledge of school district rules, regulations and procedures as well as knowledge of state guidelines for credentialing. This position is also responsible for high level complex clerical assignments, sophisticated desktop publishing, utilizing various computer programs with minimum instruction or supervision, maintaining the credentials monitoring program, the electronic document management system as well as utilizing the district network system, Internet, ESCAPE and other county systems. This position may also exercise supervisory responsibilities when so directed.
Provides a variety of technical and clerical duties involved in conducting a comprehensive personnel program for certificated personnel
Performs a wide variety of clerical work including sophisticated desktop publishing and preparation of materials for print or presentation
Provides information on salaries, and district procedures to applicants and employees
Interprets policies, rules, regulations, and procedures in person by telephone or by letter to employees and to the public
Processes certificated applications for employment
Makes necessary arrangements for interviews and appointments
To maintain records of applicants and placements as required by the district’s affirmative action program
Assists employees with credential applications and processes permits and waivers for submission to the county office of education
Composes a variety of correspondence related to the recruitment and selection of personnel
Verifies former experience of applicants
Coordinates personnel activities with the Payroll Department to ensure accuracy of salary placement
Evaluates transcripts submitted by certificated employees upon completion of additional units
Assists in gathering and compiling a variety of data for salary and related purposes
Evaluates transcripts of new certificated employees for proper salary placement
Processes evaluations to maintain an accurate cycle and to conduct data analysis
Produces personnel reports utilizing the personnel computer system; maintains district’s home page and job phone line with current listings and recruitment schedule: performs all
other related duties as assigned.
Principles and procedures of personnel record keeping; the district’s computer system, and electronic document management system
Provisions of the certificated employee contract; basic provisions of laws and rules regarding personnel and salary placement
Credential requirements
Transcript evaluation; office methods and procedures, including filing systems
Receptionist and telephone techniques, and letter and report writing
Correct English usage, punctuation, spelling, and grammar
And basic arithmetical concepts.
Interpret and apply pertinent personnel policies, rules, and regulations of the school district and the State Education Code
Perform clerical work involving use of independent judgment and requiring accuracy and speed
Accurately compile and prepare statistical reports
Compose correspondence independently or from taped dictation
Perform in situations requiring specialized knowledge using tact and good judgement
Understand and carry out oral and written directions
Communicate effectively and maintain cooperative working relationships with administrators, staff, and the public
Type at a speed of 60 words per minute
Complete duties as assigned.
Three years of increasingly responsible clerical, secretarial or technical experience, preferably including experience that would provide familiarity with school district personnel practices
Or any combination of training and/or experience that could likely provide the desired knowledge and abilities.
Equivalent to a one-year training program at a Business or Junior College desirable.
225 day workyear
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