Job Description

The Admissions/Communications Director is responsible for all admissions events and coordinating event details including promotion, content, set up, refreshments, etc. 

The Admissions/Communications Director leads and oversees all marketing material including print material, online advertisements, website, social media, and all school wide communication, excluding communication directed just to the alumni community and the School’s bi-annual magazine, The Continuum .

Job Responsibilities and Details

Admissions Strategy

• Build network of relationships with key outside institutions or groups (e.g., schools, churches, civic associations) throughout North Texas for promoting the School to attract mission-aligned students
• Collaborate with School leadership to establish data-driven enrollment goals and develop comprehensive and strategic plans to achieve them
• Oversee the development and implementation of appropriate admissions testing and decision-making processes

Admissions Management Manage the admissions process from inquiry to enrollment, ensuring a seamless and positive experience for prospective families by earning their respect and trust and providing a positive influence in their decision-making process, including:

• Following up with inquiries and drawing applicants to visit the school
• Scheduling and conducting tours and open houses
• Coordinating and participating in recruitment and re-recruitment events
• Following up with visitors and encouraging them to apply
• Guiding families through the admissions process
• Coordinating admissions testing
• Securing and tracking necessary documentation for applications
• Communicating admissions decisions to applicants and encouraging them to enroll
• Working with new families to integrate them into the School community
• Coordinating and managing the re-enrollment process
• Data management regarding admissions, enrollment, withdrawals, inquiries, applicants, and

attrition; maintaining statistics on a daily basis

• Coordinating an annual creative process review for improvement

Marketing & Communications (with Advancement Director)

• Develop and implement marketing and family retention plan
• Research and initiate opportunities to attract new students through networking and marketing
• Develop and implement efforts toward public relations for Cistercian
• Oversee School’s website and social media presence

Personal Qualities:

• Understanding of and agreement with the mission, philosophy and pedagogy of the School
• Excellent verbal and written communication skills with an ability to articulate effectively the School’s mission and vision in a compelling way
• Creative, flexible, and strategic thinker with attention to detail for analyzing data, identifying trends, and innovating admissions and retention efforts
• Able to keep sensitive information about applicants/families completely confidential
• Motivated by interacting with people and comfortable with initiating conversation
• Able to sustain high level of activity over extended periods

Skills and Experience:

• Proven experience in admissions and marketing roles, preferably in an independent school setting
• Demonstrated success in developing and implementing marketing strategies in admissions
• Strong understanding of enrollment management principles and best practices
• Experience with digital marketing, social media management, and content creation
• Familiarity with enrollment management software (the b School uses FACTS and Blackbaud)

About Cistercian Preparatory School

Cistercian Preparatory School was founded with the aim of preparing talented boys for the colleges of their choice by challenging their minds with an excellent academic programs, molding their characters through the values of Catholic education, and offering them guidance with both understanding and discipline. As an outgrowth of Catholic monasticism, the School believes that individual growth in virtue and intellect is achieved in community. Cistercian Preparatory School offers talented and motivated young men a supportive community as a formative pathway for developing their strengths and facing their weaknesses for the good of their whole person, of the Church and of the world. The humble pursuit of academic excellence allows a particular academic discipline to become a source of truth and self-knowledge for both the individual and the community. Cistercian operates both a Middle (grades 5-8) and an Upper (grades 9-12) School, but the faculty is fully integrated: the same departments and teachers provide instruction for both divisions. The curriculum is an eight-year, all-honors program. All faculty in core subjects are expected to have or pursue at least a Master’s de ... gree in their teaching field. In both Middle and Upper School, all students of the same grade (about 44 students in each) take the same advanced courses. Students are thus required to complete four years each of the core classes of Theology, English, Foreign Language, Social Studies, Math, and Laboratory Science. Cistercian is also dedicated to integrating study of Fine Arts into the Humanities curriculum. Another outgrowth of monastic stability (and long tenure by lay faculty) is a thoughtful and deliberate approach to curricular or instructional change. Cistercian’s well-established curriculum, while advanced, has remained traditional in both scope and sequence while adapting to the needs of students. For example, the School has consistently chosen not to follow the current educational trend of a one to one, student to tablet educational technology program. However, the School is committed to integrating educational technology into its classical approach. For example, while students in the 5th and 6th grades have long been required to take introductory programming classes, the School recently switched the language to Python to better prepare the boys for future study. The Mathematics Department also began integrating Python projects into its curriculum in the 6th, 8th, 10th, and 12th grades (with other grades to follow) so that the programming could be learned in a productive context. Similarly, while programming courses have long been an elective option in the Upper School, Android App Programming is offered for the first time in the Fall of 2014. The School is prepared to take other such deliberate steps at adapting its curriculum to enhance the students’ education in all disciplines. Cistercian graduates are well prepared to major in STEM fields, and many go on to do so, as well as to pursue graduate or professional programs. Cistercian students produce standardized test scores in line with their talents and education. Average SAT scores are approximately 2100, and ACT scores average approximately 31. Cistercian offers no AP classes, preferring its own curriculum to that of the College Board, but many students choose to take AP exams independently. Of those taking AP Exams, 70% earn scores of 4 or higher, and over 90% of those taking AP Tests score 3 or higher. Similarly, scores on SAT II Subject Tests in Math or Science areas average at or above 700.

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