Job Description

The Coordinator supports the design, implementation, delivery, and evaluation for the Kaiser Permanente Bernard J. Tyson School of Medicine program for faculty engagement and development in medical education. The Coordinator performs high-level administrative work and support including editing and formatting documents, managing complex schedules, procuring supplies, processing financial transactions, promoting faculty development programming and resources, managing data collection and retention, and supporting and coordinating faculty development events.

This Faculty Development Coordinator position is in the Office of Faculty Affairs. This role is hybrid, but does require occasional in-person events and assistance to faculty members, as well as participation in some evening and weekend events.  The Office of Academic and Community Affairs is dedicated to driving change in medical education with an emphasis on academic development and community engagement. Through the Office of Faculty Affairs, the school provides resources for faculty and their academic and career development, including faculty appointments and career support and advances the school's efforts to create an equitable, inclusive, and diverse learning environment.

Essential Responsibilities:

• • Administrative Support:
    • Implements a file management structure to facilitate access to faculty development materials.
    • Manages a faculty development calendar, including appointments, travel plans, meetings, and conferences.
    • Coordinates financial transactions, including entering requisitions and expenses, processing expense reports, paying invoices, procuring supplies, and transferring funds in accordance with department policy and procedure.
    • Oversees the production and publication of both print and computer-based faculty development materials; edits and formats materials to conform with standards and templates.
  • Information Management:
    • Maintains faculty development databases and systems to track and monitor faculty development needs and activities for use in program evaluation and accreditation.
    • Prepares and processes documentation and applications for Continued Medical Education (CME) credits.
  • Program Development:
    • Supports the program with the design and implementation of faculty development workshops and online offerings.
    • Contributes to the development of faculty engagement programs with attention to equity, inclusion and diversity and to community engagement.
    • Contributes to the development of faculty recognition initiatives.
    • Collaborates as appropriate on efforts coordinated through the Office of Faculty Affairs and Office of Medical Education, such as faculty orientation and onboarding and learning environment training.
    • Supports the creation and implementation of faculty development resources and initiatives.
    • Supports the creation of a variety of resources on teaching, learning, research and creative practice, and leadership development.
  • Communication:
    • Supports the creation, dissemination, and publishing of the schools communications for the Office of Faculty Affairs or Office of Medical Education.
    • Prepares and promotes services and resources for new faculty.
    • Supports the Office of Faculty Affairs and Office of Medical Educations leaders and management team to represent the school at appropriate venues outside the campus.
    • Fosters and maintains open and ongoing communication with all stakeholders, including faculty, staff, and leaders.
  • Event Coordination:
    • Manages planning and arrangements for internal meetings including space reservations, communication, refreshments, and technology; may produce meeting minutes.
    • Reserves space for faculty development sessions, procures resources for the delivery of the curriculum, and prepares materials and technology for faculty development sessions.
    • May handle logistics for planning faculty orientation and other faculty development events including managing presenter timelines and deliverables; creating/editing PowerPoint presentations; designing invitations and managing invitation lists, distribution, and response; liaising with IT to secure A/V support.
    • Performs other duties as assigned.

This role pays an estimated base salary of $63500 - $82060 / year plus incentive pay, robust benefits and other support for those who are eligible.

Basic Qualifications:

Experience

• Minimum one (1) year of experience in project coordination and management.

Education

• Bachelor's degree or four (4) years of experience in a related field.
• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Knowledge of higher education organizational structures, preferably in health sciences education.
• Organized self-starter, with strong time management skills; detail-oriented.
• Service-oriented in support of faculty, staff, and students.
• Strong written, verbal, presentation, and interpersonal skills.
• Ability to maintain confidentiality.
• Excellent writing and editing skills.
• Understanding of effective communication strategies.
• Good attention to details.
• Ability to work independently.
• Proficiency in the use of technology including Microsoft Office products, learning/content management systems, and web conferencing tools; aptitude for learning new software.

Preferred Qualifications

• Five (5) years of experience in project management or faculty development.
• Experience working in a college or university.
• Experience in faculty development.

About Kaiser Permanente (School of Medicine)

The Kaiser Permanente School of Medicine will offer more than a conventional medical education. It will provide students with the unique opportunity to be taught by the physicians of Kaiser Permanente as part of one of the nation’s highest-performing health care organizations. You’ll find support from your colleagues, who exemplify our commitment to champion equity, inclusion, and diversity in all aspects of our work. You’ll be a role model of professional excellence, integrity, and personal well-being for our medical students. Our school is located in sunny Pasadena, California.Our employees receive competitive compensation, benefits, and opportunities for professional development, growth and enrichment.

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